PRIVACY AND COOKIES POLICY
This document expresses ENHANCE’s commitment to guaranteeing the fundamental data protection right.
The terms used are not gender-specific.
- Who processes your data?
The Alliance deals with data from members of different universities, and we are faced with a case of co-responsibility.
Data rights questions corresponding to each university should be addressed to the user’s home University’s Data Protection Officer or the ENHANCE project manager, taking into account that these are the home universities :
RWTH Aachen https://www.rwth-aachen.de/go/id/a/?lidx=1
ETH Zurich https://ethz.ch/en.html
- How can you contact our data protection officer?
If you have any questions or concerns about how we handle your data, please contact our data protection officer at: email@example.com. They will assist and help you exercise your rights if necessary.
- Why do we process your data? Why and on what legal basis do we process your data?
The information is processed for the administrative and academic management of ENHANCE (which includes both the external offer and the internal training of university staff), the promotion of the training offer and statistical analysis of Lifelong Learning.
In order to implement an agreement ( ENHANCE Grant Agreement from 21st October 2020 ), Data processing is necessary involving a user and to carry appropriate measures preceding this agreement ( GDPR EU 2016/679, Article 6, Section 1b ). So that personal data can also be processed based on your implied or specific consent ( GDPR EU 2016/679, Article 6, Section 1a )
- Who do we share your data with?
Communications and data transfers are foreseen with collaborating banks, insurance entities, departments, centres, research institutes, and collegiate and single-person bodies of ENHANCE.
Additionally, no communications or transfers of data are foreseen unless required by the authorities in accordance with the provisions of the law. Before making the data available to you, we ensure that such authorities request and access the data in accordance with the Laws.
- How long will we keep the data?
Personal data will generally be kept if there is a link with ENHANCE, without prejudice to keeping the information blocked for three years due to possible legal responsibilities in terms of data protection.
However, personal data concerning the academic record and certifiable academic activities will be kept indefinitely to issue the corresponding certificates and safeguard the academic record.
- What rights do our users have?
Our users can request from ENHANCE:
- Access their data, i.e., to consult and ensure that they are correct and up to date.
- The rectification of data to correct errors or deficiencies. If you exercise this right, you must tell us what we should rectify and justify if necessary.
- The deletion of the data when you consider that we should no longer process them. In this case, it is advisable to notify us of the reason for your request.
- The restriction of their processing so that we keep them blocked in a guarantee of their rights.
- Where we have processed your data on a lawful basis other than your consent, you can also object to our processing. In this case, it is advisable to tell us your reasons for this so we can assess your request.
- When possible, under the legislation conditions, you may request the right to data portability so that we can provide it to you in a format compatible with other systems.
- If you freely consented to our data processing, you could withdraw your consent in the same way.
- How can you exercise your rights?
You can write to firstname.lastname@example.org. Remember to include supporting documentation if necessary.
You can also write to:
TECHNISCHE UNIVERSITAT BERLIN (TUB), established in STRASSE DES 17 JUNI 135, BERLIN 10623, Germany, VAT number : DE811231089, represented for the purposes of signing the Agreement by Silke KÖSTER-RIEMANN. A user should indicate that the message is in reference to the application process for specific mobility or other activity.
- Who guarantees your rights? Who can you complain to?
If you wish to file a complaint or obtain additional information on the regulation of the processing of personal data in ( Dispute settlement )
If a dispute concerning the interpretation, application or validity of the Agreement cannot be settled amicably, the General Court — or, on appeal, the Court of Justice of the European Union — has sole jurisdiction. Such actions must be brought under Article 272 of the Treaty on the Functioning of the EU (TFEU).
As an exception, if such a dispute is between the Agency and NORGES TEKNISKNATURVITENSKAPELIGE UNIVERSITET NTNU, it must be brought before the courts of Brussels, Belgium.
If a dispute concerns administrative sanctions, offsetting, or an enforceable decision under Article 299 TFEU (see Articles 28 and 29), the beneficiaries must bring an action before the General Court — or, on appeal, the Court of Justice of the European Union — under Article 263 TFEU. Actions against offsetting and enforceable decisions must be brought against the Commission (not against the Agency).
It is relevant to indicate that it is the user’s responsibility to be aware of the GDPR in all cases in which they request mobility or other activities through ENHANCE, and the personal data is subsequently processed.
What are cookies?
Cookies are small data files received on the terminal from the visited website and used to record specific browsing interactions. These files are stored on the user’s computer and contain anonymous data that can be updated and retrieved in the future and are not harmful to the computer.
They are used to remember the user’s preferences, such as the selected language, access data or personalisation of the page.
Cookies can also collect anonymous information about how a visitor navigates a website. For example, from which web page they have accessed or if they have used an advertising banner to get there.
ENHANCE uses strictly necessary cookies so the user can move freely when browsing the website, secure access areas or personalised options, and so on.
What kind of cookies are there?
Cookies can be classified as:
According to who manages them:
- first-party cookies:
They are sent to the user’s terminal equipment from a computer or domain managed by the publisher and from which the service requested by the user is provided.
- third-party cookies:
They are sent to the user’s terminal equipment from a computer or domain not managed by the publisher but by another entity that processes the data obtained through cookies.
According to the permanence:
- Session cookies:
They are cookies designed to collect and store data while the user accesses a web page.
- Persistent cookies:
They are a type of cookies in which the data is still stored in the terminal and can be accessed and processed for a period defined by the person responsible for the cookies, and that can range from a few minutes to several years.
According to the purpose:
- Technical cookies:
They are those that allow the user to navigate through a web page, platform or application and use different options or services that exist in it, such as controlling traffic and data communication, identifying the session, accessing restricted access parts, remembering the elements that make up an order, carry out the purchase process of an order, make the request for registration or participation in an event, use security elements during navigation, store content for the dissemination of videos or sound or share content through social networks.
- Personalisation cookies:
They allow the user to access the service with predefined general characteristics based on a series of criteria in the user’s terminal, such as the language, the type of browser through which you access the service, and the regional configuration from where you access the service.
- Analysis cookies:
They allow the person responsible for them to monitor and analyse the behaviour of the users of the websites to which they are linked. The information collected through this type of cookies is used in the measurement of the activity of the websites, applications, or platforms and for the elaboration of navigation profiles of the users of said sites, applications and platforms to introduce improvements based on the analysis of usage data made by users of the service.
- Advertising cookies:
They are those that allow the management, in the most efficient way possible, of the advertising spaces that, where appropriate, the publisher has included on a web page, application or platform from which it provides the requested service based on criteria such as the edited content or the frequency in which the ads are displayed.
- Behavioural advertising cookies:
These cookies store information on the behaviour of users obtained through the continuous observation of their browsing habits, which allows you to develop a specific profile to show advertising based on it.
What types of cookies are used on this website?
WordPress uses the wordpress_ cookie at login to store authentication details (limited to the /wp-admin/ area). After logging in, WordPress sets the cookie wordpress_logged_in_. This indicates when you are logged in and who you are.
How can I delete cookies from my browser?
To delete a cookie individually, we click on the cookie and then on the “Remove” button. We can also do this by deleting all cookies from a site by clicking on the site folder.
What happens if the user does not accept the authorisation of cookies?
If, even so, the user decides to modify the access settings to the website, they should be aware that, at any time, they can delete the cookies or prevent this information from being recorded on their computer by rectifying the browser preferences.